Planning a board-level meeting is an enormous task. You must set an agenda clearly and distribute all materials ahead of time, and ensure that everyone attends the meeting. It’s important to keep the meeting focused but you should also be able to have fun. The best way to ensure high participation is to tap into the knowledge and experience that your board members have.
Notifying the board of requirements for attendance is an ideal thing to do before the board meeting. This will avoid the possibility of last-minute cancellations and ensure everyone is well-informed and able to be productive at the meeting.
Reviewing the minutes from previous board meetings is another important aspect of preparing. The board will be able to understand the topics that were discussed in the previous meetings, and will be able to modify their discussion according to the topics discussed.
The most frequently discussed topic at board meetings is a review of the company’s performance from the last meeting. Discussions may include sales figures as well as marketing traffic and other relevant metrics. It is crucial to highlight milestones and achievements however, it is also important to identify areas that could be improved such as a lack of goals or increasing expenses.
It’s also worthwhile to think about the legal and compliance aspects in order to ensure compliance to laws and ethical standards. It is in this area that a designated recordkeeper can be very useful. They can record decisions and discussions to benefit future meetings.
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